Assistant Manager - Department Of Computer Science

Job Description

Friday, January 15, 2021
Responsibilities: 

You will take the lead in providing administrative support to the Head of Department and Faculty.

Main Responsibilities

CS Undergraduate Student Advisement:

  • Advising students about the CS curriculum;
  • Handling major/minor declaration cases;
  • Attending to, and following up on student queries/complaints/requests;
  • Providing relevant information to and interact with the students (and parents if required);
  • Other similar tasks related to student advisement;

Department Chair and Faculty Support:

  • Providing support for processing of faculty applications;
  • Planning and preparation of course memo;
  • Interfacing with faculty to handle course scheduling issues;
  • Preparing departmental reports;
  • Providing support in streamlining processes for the department;
  • Assisting in planning and coordinating various activities at the departmental and/or school level;
  • Other similar tasks related to the graduate program;

Graduate Program Support:

  • Advising graduate students about the CS curriculum;
  • Preparing relevant reports for the graduate program;
  • Escalating issues to appropriate faculty member if required, document issues via an email to supervisor;
  • Other similar tasks related to committee support;

Departmental Committee Service and Record Keeping:

  • Taking minutes of departmental committee meetings;
  • Sharing and finalizing the minutes writeup with committee members for record keeping;
  • Record keeping of important departmental data of undergraduate and graduate students;
  • Keeping record of different committees;
  • Generating various reports as and when requested;
  • Other similar tasks related to chair and faculty support;

Liaison with Other Departments and Schools:

  • To establish and maintain good working relationships with other departments (i.e., both academic and service department) and Schools to carry out departmental tasks that are inter-dependent (e.g., interacting with RO regarding course memo and scheduling issues, resolving issues around enrollment)

This is not an exhaustive list of responsibilities associated with the position/job. The supervisor or the Dean may assign additional tasks as deemed necessary.

Skills: 
  • Strong written and verbal communication skills
  • Sound knowledge of MS Office (Word, Excel, PowerPoint, Outlook)
  • Excellent time management and organizational skills (ability to prioritize tasks)
  • Ability to multi-task
  • Demonstrate initiative taking attitude
  • Customer service orientation; pleasant and helpful
  • Excellent analytical skills
  • Also, demonstrated ability to be:

o Proactive
o Punctual
o Accountable
o Committed
o Team player

Work Schedule/Work Environment/Travel:
May be required depending on departmental objectives. Business hours may extend into the evenings and weekends depending on workload. During the Covid-19 situation, you may be allowed to work from home in intervals, which will require you to create a suitable work environment for yourself (internet connectivity, an environment that supports your productivity at home). Mostly travel will be required for outreach and networking responsibilities.

Qualification: 
Four year Bachelor’s degree or Master’s degree from an HEC recognized institute
Knowledge: 

Administrative processes in an educational institution and arranging and managing events

Experience: 
At least 2 to 5 years in a coordination and support role. Work experience in an institute of good repute.
Apply at: 
hrd@lums.edu.pk

Note: “We are an equal employment opportunity employer”