Officer - National Outreach Program Center

Job Description

Sunday, May 31, 2020


  • Responsible for Inter departmental coordination as well as building liaison with various external parties and departments within the University.
  • Receiving all communications into the university as well as outgoing correspondence, shipping and receiving of packages and maintaining mailing or contacts lists.
  • Sending memos and reminders to/ for the administrative team.
  • Developing instructions, guidelines and tips to assist students in properly filing applications for NOP.
  • Ensuring that all files, decisions, minutes, letters, invoices and other various records are maintained in accordance with the university regulations.
  • Coordinating with NOP students & assisting them for resolution of unusual problems.
  • Developing good PR with internal and external stakeholders for the smooth execution of tasks


  • Performing all assigned administrative duties which include compiling reports, controlling/ updating the database, maintaining common spaces and assisting other staff in the office.
  • Other administrative duties include maintaining office schedules and securing office supplies. Organizing office equipment & its maintenance.
  • Ordering, compiling, updating the inventory database
  • Entering all information on the approved systems/ data bases (SAP etc.)

Organizational Support:

  • Coordinating with groups within the university to ensure the implementation of new training programs and policies.
  • Preparing meeting logistics/ minutes.
  • Suggesting strategies to improve services and customer relations.
  • Assisting to make travel arrangements for senior staff and helping the organization maintain relations with partners and suppliers.
  • Making visits to rural areas to spread awareness for NOP as and when required.
  • Arranging events, information sessions, NOP visits etc.
  • Making logistic arrangements for in-house events
  • Ensuring accuracy of information relayed to all stakeholders.
  • Adherence to deadlines as specified by the Supervisor/ HOD.
  • Ensure discretion in all areas/ information related to Financial Aid and the NOP.
  • Performs other duties as assigned that support the overall objective of the position as and when assigned by the Supervisor/ HOD.

Office Management:

  • Helping the finance office to monitor/ identify purchases against particular budget heads, reconciling monthly bills and getting invoices processed.
  • Managing budget and attendance information on SAP.
  • Good leadership and management qualities
  • Strong communication skills
  • Good Presentation Skills
  • Quantitative and analytical skills
  • Strategic thinking skills
  • Knowledge of LUMS Programmes
  • IT skills – Well versed with the use of MS Office


  • Proactive
  • Accurate
  • Team Player
  • Committed & Hard working
  • Pleasant & Customer oriented
  • Assertive/ Firm
  • High level of integrity
  • Unafraid of task type
  • Sociable personality
Masters or a four-year bachelor’s degree in Social Sciences/ Management Sciences from an HEC recognized university.
1-2 years of relevant experience. Experience of working with ERP systems, SAP will be preferred.
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Note: “We are an equal employment opportunity employer”