Position Purpose

The incumbent will primarily be acting as a Research Assistant Project Management for the research programs being managed by the Office of Research, LUMS. The role involves active coordination and support for the smooth management of internal and external grants of the OR.

Key Accountabilities

• Complete project management of funded grant cycles, including but not; anonymizing applications; sharing proposals with the reviewers; compiling evaluations, and announcing results.  Maintain project documentation, including approval letters, contracts, budget, change requests, implementation plans, reports, and schedules. Keeping track of the submitted grant application, once awarded assisting throughout the project duration. Ensuring projects are completed within the approved timeframe and getting a project completion certificate from a donor after the project is technically and financially closed.
• Active coordination with internal departments of LUMS and donor agencies, keeping track of project deliverables and ensuring timely completion of the projects.
• Coordination in the internal/external meetings, this may include taking notes, writing minutes and dissemination of information to the community.
• Conducting interviews for departmental vacant positions and preparation of documentation about hiring.
• Preparing annual assessment reports for the department. Collecting information from other departments and compiling all the data in the form of a report.
• Communicating project-related progress/concerns with the relevant faculty members and stakeholders.
• Extracting data and compiling research-related information in MS Excel for the consumption of stakeholders.
• Preparation of PowerPoint presentations and reports at regular intervals.
• Draft and provide project summaries whenever required and align overall project scope. Suggest improvements in proposals, considering specific requirements for each donor.
• Compilation of documents, undertaking all the necessary groundwork after understanding donor requirements, and carrying out due diligence activity. Collecting project completion certificates from the donors to officially close projects.
• Maintaining data on GAMES and closely monitoring and updating the project’s status.
• Assist in conducting training sessions related to Grant Management and its processes.
• Other duties assigned by the senior management.

Knowledge and Skills

•        Knowledge of Project Management practices will be an asset.

•        Effective interpersonal communication skills, Ability to work under pressure and meet deadlines.

•        Strong problem-solving skills and attention to detail.

•        Excellent analytical abilities and decent grip on MS Excel

•        Strong organizational and multitasking skills.

Behaviors

• Integrity
• Accountable
• Committed
• Team player

Job Specifications:

Qualification

Bachelors / Master degree

Experience

1-2 years of post-qualification experience.

Travel/Work Schedule

Travel may be required. Business hours (8:30 am to 5:00 pm) often extend into the evenings and weekends to accommodate the needs of current workloads and event schedules.

Apply At: sheza.mustasim@lums.edu.pk