Position Purpose:

The incumbent supports the Office of the Registrar in managing course offerings and scheduling activities. This role involves close coordination with academic departments to analyze, finalize, and implement course offerings, class schedules, and examination timetables, while ensuring optimal space utilization and adherence to academic deadlines each semester.

The position requires effective use of PeopleSoft Campus Solutions and UniTime Scheduling Software to streamline and enhance scheduling processes. Additionally, the incumbent is responsible for responding to general queries and providing accurate information regarding university policies and procedures.

Key Accountabilities:
The candidate will be responsible for:

• Responsible for coordinating academic departments to finalize class and examination schedules, and space utilization.
• Ensure prompt and accurate data entry. Maintain confidentiality. 
• Periodically audit system to identify and correct errors.
• Monitor and enforce compliance to university timeline and policies relating to courses, space use and schedules.
• Continually assess the processes, develop and implement new procedures to streamline the processes with input from academic departments and other technical and functional stakeholders.
• Verify and share the work of team members in course offering and scheduling when required.
• Participate in the ongoing effort to enhance team/office communication and image. 
• Respond to queries received in person and online, explaining university policies and procedures. 
• Performs other job-related duties as assigned.

Knowledge & Skills:

• Proficient in Microsoft Excel.
• Worked on ERP or an information system.
• Strong organizational skills and the ability to prioritize and complete work when numerous and diverse demands are involved.
• Excellent interpersonal, verbal and written communication skills.
• Good data analytical skills.
• Ability to work successfully as both a member of a team and independently with minimal supervision. 
• Ability to analyse and solve problems by interpretation of university policies and procedures

To qualify for this role, you must have:

• Four-year Bachelor’s or equivalent degree in an analytical discipline such as Computer Science, Mathematics, Management/Administration with IT, or related field from an HEC recognized university
• 3-4 years of experience working in an academic environment.

If you believe you meet the essential criteria mentioned above, please apply by sending your resume to hrd@lums.edu.pk. Kindly include the subject line "Specialist Scheduling" in your email.

What We Offer:

A Learning Ecosystem

LUMS offers a dynamic work culture that encourages learning and innovation, skills development, and contribution to areas beyond your job role. You will have the opportunity to learn and interact with the best academic minds in Pakistan, as well as to work with highly experienced professionals.

Intellectual Freedom

We believe in the pursuit of knowledge, provide the freedom to explore across different disciplines and value the diverse expression of all community members for mutual learning and advancement.

Benefits

LUMS offers competitive benefits to its academic and professional colleagues including Provident Fund, Group Life Insurance, EOBI for Pension Scheme, Outpatient medical coverage for self and family, and In-patient Health Insurance for self, spouse, and dependent children.

Campus Perks

The LUMS campus offers all the facilities and amenities of a world-class university, including a Sports Complex offering international standard courts for badminton, squash, tennis, basketball and volleyball, a FINA certified 25M swimming pool, and separate gyms for women and men. In addition to the LUMS Dining Center, there is a variety of eateries across campus offering popular cuisines, a breath-taking mosque, a medical center, the LUMS Library, car parking as well as transport facilities for females, and a professionally run Day Care Center for children of community members.

Discounts

LUMS also provides a wide range of corporate discounts and internal educational discounts to its community as a token of each member’s value to our community. Our internal educational discounts include waiver of undergraduate tuition fees of employees’ children studying at LUMS, scholarships for master’s programs in several schools, and executive development programs offered by the nationally recognized Rausing Executive Development Center (REDC).

LUMS is an equal opportunity employer. We celebrate diversity and are committed to building an inclusive workplace for all our employees. We do not discriminate on the basis of gender, race, religion, caste, ethnicity, age, non-disqualifying physical or psychological disability or social status. Candidates belonging to minority groups are encouraged to apply.